Bulk Scheduling

Bulk scheduling lets you plan and schedule multiple posts at once, saving hours of manual work.

Bulk Upload Methods

CSV Import

Import posts from a spreadsheet:

1. Download Template

   Go to Calendar → Bulk Upload → Download CSV Template

2. Fill In Your Content

   Open the CSV and add your posts:

   • content: Your post caption
   • media_url: Link to image/video (optional)
   • platforms: Comma-separated (instagram,facebook,linkedin)
   • scheduled_date: YYYY-MM-DD format
   • scheduled_time: HH:MM format (24-hour)

3. Upload the File

   Click “Upload CSV” and select your file

4. Review & Confirm

   Preview all posts, make any adjustments, then click “Schedule All”

Example CSV:

content,media_url,platforms,scheduled_date,scheduled_time
"Happy Monday! Start your week strong 💪",https://example.com/image1.jpg,"instagram,facebook",2026-02-01,09:00
"New blog post: 10 Social Media Tips",https://example.com/image2.jpg,"linkedin,twitter",2026-02-02,14:30

Tip

For best results, keep media URLs publicly accessible or upload images to your media library first.

Media Library Batch

Create posts from multiple images at once:

1. Go to Media Library

   Navigate to Media Library → select multiple files

2. Click “Create Posts”

   With files selected, click the “Create Posts” button

3. Add Captions

   Write captions for each image or use AI to generate them

4. Set Schedule

   Choose to schedule immediately or distribute across time slots

5. Confirm

   Review all posts and click “Schedule All”

Queue Scheduling

Add multiple posts to your smart queue:

1. Create posts normally
2. Instead of specific times, select “Add to Queue”
3. Posts are automatically distributed to your optimal times
4. Adjust queue order by drag-and-drop

Scheduling Patterns

Even Distribution

Spread posts evenly across a time period:

1. Select your posts or content
2. Choose “Distribute Evenly”
3. Set start date, end date, and posts per day
4. Postiv.io calculates optimal spacing

Custom Pattern

Create a recurring schedule:

1. Go to Settings → Posting Schedule
2. Define your posting days and times
3. New posts added to queue follow this pattern

Example patterns:

• Monday-Friday at 9am and 2pm
• Weekends at 11am only
• Daily at 10am, 1pm, and 6pm

Bulk Editing

Edit Multiple Posts

1. In calendar, hold Shift and click posts to select
2. Click “Edit Selected”
3. Apply changes to all:
   • Change platforms
   • Adjust timing
   • Update hashtags

Reschedule Multiple Posts

1. Select posts in calendar
2. Click “Reschedule”
3. Choose new timing pattern
4. Posts are redistributed

Caution

Bulk edits cannot be undone. Review carefully before confirming.

Import Limits

Plan	Posts per Import	Queue Size
Starter	30	50
Pro	100	200
Business	500	Unlimited

Best Practices

Content Quality

• Review each post before bulk scheduling
• Use AI to generate caption variations
• Ensure media quality is consistent
• Check platform-specific requirements

Timing Strategy

• Avoid posting same content to same platform repeatedly
• Space similar content at least 24 hours apart
• Mix content types throughout the schedule
• Leave room for real-time engagement

Organization

• Use consistent hashtag groups
• Tag posts by campaign
• Name CSV files descriptively
• Keep backups of bulk content

Troubleshooting

Import Errors

Common CSV issues:

• Date format wrong: Use YYYY-MM-DD
• Time format wrong: Use 24-hour HH:MM
• Invalid platforms: Check spelling (instagram, not Instagram)
• Missing required fields: Content is always required

Failed Posts

If bulk scheduled posts fail:

1. Check the Activity Log for error details
2. Verify account connections are active
3. Review platform-specific limits
4. Contact support if issues persist

Next Steps

• Find Best Time to Post
• Use AI for Captions
• Review Analytics